Essential macOS Menu Bar Apps You Can't Live Without
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The Unmissable Menu Bar Apps
Finding reliable software can be a challenge, but there are a few macOS menu bar applications that I consider absolutely essential.
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In the past, I frequently explored various writing tools, productivity apps, and project management systems on my Mac. Back then, I had the freedom to experiment without any commercial pressures. Spending hours setting up Trello or organizing my writing in Scrivener felt like an enjoyable venture.
However, my current work demands have changed drastically. With tight deadlines, I rely on consistent and dependable systems. Recently, I realized that the macOS menu bar plays a critical role in this strategy. While I don’t use this area of my screen extensively, there are five applications I simply cannot do without.
1. TextExpander
I had heard numerous creators rave about TextExpander's efficiency before I finally decided to try it out. It was praised for its ability to save time and spark creativity in crafting new snippets. After holding off for quite some time, I began using it last year, and it has transformed my workflow.
For those unfamiliar, TextExpander allows you to create a database of frequently used text. You can save anything from your mailing address to your company’s VAT number and assign a simple abbreviation (essentially a keyboard shortcut) for quick access.
I utilize TextExpander for everything from common phrases to my brand's HEX colors, blog calls-to-action, and social media links. It’s an app I wish I had discovered sooner. However, the downside of using it extensively is accumulating more snippets than I can remember. Thankfully, the TextExpander menu bar app provides a quick way to search for snippets by clicking on the drop-down menu.
Grab TextExpander here
2. Fantastical
I have been a loyal user of Fantastical for years. It serves as an excellent alternative to the built-in macOS Calendar app for several reasons, one of which is its handy menu bar application.
If I had to choose a single menu bar item from this list, it would undoubtedly be Fantastical. Its utility is so great that I rarely need to open the full application. The menu bar version allows me to check my calendar events, create new ones, and search effortlessly. Plus, it's beautifully designed!
Grab Fantastical here
3. TickTick
Throughout my history of switching to-do list applications, I found myself constantly trying out new ones, a habit that became quite addictive. However, about a year ago, I transitioned from Things 3 to TickTick, inspired by MKBHD’s recommendation and my need to switch between iOS and Android devices.
TickTick is a fantastic task manager that also features a straightforward menu bar app. It allows me to view my tasks according to various filters, check them off, and create new ones without any unnecessary clutter or distractions.
Grab TickTick here
4. Dropbox
Many people ask me why I prefer Dropbox over iCloud Drive or my Synology NAS. The answer is simple: I don’t have the time to explore other options, and Dropbox just works seamlessly.
File management may seem mundane, but it’s a vital aspect of my business. I have relied on Dropbox for years (yes, I have a paid plan), and the thought of migrating my files elsewhere is daunting. It syncs effortlessly and serves as an additional backup. Even recent updates to the macOS version haven’t disrupted my workflow. I check the Dropbox menu bar app daily to monitor sync status and share links—it's a habit I'm comfortable with.
Grab Dropbox here
5. macOS Focus Mode
While not an app per se, the macOS Focus mode is one of my most utilized features. It’s the first item I add to the menu bar when setting up a new Mac.
I primarily use the ‘Filming’ mode, which silences all distractions except for my girlfriend. Whenever I’m engaged in filming, podcasting, or any creative endeavor that demands my full attention, I activate this mode using the menu bar shortcut.
If you haven't yet explored Apple’s innovative focus modes, I highly recommend giving them a try. You can customize them to control how accessible you want to be while working.
Wrapping Up
There are countless lists of essential macOS applications available online, and while this may not seem like the most thrilling, it highlights an important point. Menu bar apps are designed to handle routine tasks efficiently. My menu bar is not cluttered with unused applications, which underscores its importance in my daily productivity. I hope you find a useful app from this list that enhances your own efficiency. If there’s an essential app I’ve overlooked, please share it in the comments!
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Discover four must-have macOS menu bar applications that can significantly improve your productivity and streamline your workflow.
Explore essential menu bar applications for macOS that can help manage your tasks and optimize your daily activities.